Annual report compliance checklist
The following table lists all of the SCA's annual reporting obligations under outline the SCA's annual reporting obligations and refers to the section of this report which fulfils the requirement.
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Section |
Legislative reference |
Reporting requirements for statutory bodies |
Annual report reference |
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Letter of submission |
Annual Report (Statutory Bodies) Act 1984 Section 9A |
Stating report submitted to Minister for presentation to Parliament Provisions under which report prepared If applicable, length of lateness in submitting report and reasons If no application for extension, reasons for lateness and lack of application To be signed by two members of statutory body, or if without members, by the Cheif Executive Officer |
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Charter |
Manner in which and purpose for which agency was established Principal legislation under which statutory body operates |
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Aims and Objectives |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
What agency sets out to do Range of services provided Clientele/Community Served |
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Access |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Address of principal office/s Telephone number of principal office/s Business and service hours |
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Management and Structure |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Names of members and their qualifications Method and term of appointment of board members Frequency of meetings and members’ attendance at meetings Names, offices and qualifications of senior officers Names of significant committees of the agency and names of committee members List of significant committees established/abolished, and functions of such committees Organisation chart indicating functional responsibilities |
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Summary review of operations |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Narrative summary of significant operations Financial and other quantitative information for programs or operations |
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Funds granted to non-government community organisations |
Premier's Memorandum 91-34, Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Name of recipient organisation Amount of grant Program area as per Budget paper Program as per Budget paper Nature and purpose of the project including aims and target clients |
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Legal change |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1, Annual Report (Statutory Bodies) Act 1984 Section 9(1)(f) |
Changes in Acts and subordinate legislation Significant judicial decisions affecting agency or users of its services |
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Economic or other factors |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Affecting achievement of operational objectives |
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Management and activities |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Describe nature and range of activities If practicable, qualitative and quantitative performance measures showing efficiency and effectiveness Nature and extent of internal and external performance reviews conducted and resulting improvements in achievements Benefits from management and strategy reviews Management improvement plans and achievements reaching previous targets Major problems and issues which arose Major works in progress, cost to date, dates of completion, significant cost overruns or delays/amendments/deferments/cancellations |
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Research and development |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Completed and continuing research and developmental activities including resources allocated Unless will adversely affect business |
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Human Resources |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Number of officers and employees by category and compare to prior three years Exceptional movements in wages, salaries or allowances Personnel policies and practices Industrial relations policies and practices |
Annual Report
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Consultants |
Premier's Memorandum 2002-07 Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
For each engagement costing equal to or greater than $30,000: - Name of consultant - Title of project (shown in a way that identifies the nature of the work) - Actual costs For engagements costing less than $30,000: - Total number of engagements - Total cost Categorised by the nature of the consultancy, such as: finance and accounting/tax; information technology; legal; management services; environmental; engineering; organisational review; training Or a statement that no consultants were used |
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Equal employment opportunity (EEO) |
Treasury Circular 02/17 Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Major EEO outcomes during the reporting period accounting for planned outcomes set the previous year. Major planned EEO outcomes for the following year, which reflect the agency’s corporate priorities identified in planning documentation. Table of trends in (A) representation and (B) distribution of EEO groups. Refer tables A and B Treasury Circular 02/17 |
Annual Report
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Disability plans |
Public Sector Employment and Management Act 2002 Schedule 1 Disability Services Act 1996 s9, Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Statement setting out the process to implement a disability plan if required as per the Disability Services Act 1996 (only for those required according to PSEMA) |
Annual Report Goal 4 |
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Land disposal |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Total number and value of properties disposed of during the year If value greater than $5 million and not sold by public auction or tender - list of properties - for each case, name of person who acquired the property and proceeds Details of family or business association between purchaser and person responsible for approving disapproval Reasons for the disposal Purpose/s for which proceeds were used Statement that access to documents relating to the disposal can be obtained under the Freedom of Information Act. |
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Promotion |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Types of publications/other information available to public on activities/ function Those published during the year Overseas visits by employees and officers with main purposes highlighted |
SCA Division Annual Report Appendix 1 |
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Consumer response |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Extent and main features of complaints Services improved/changed in response to complaints/suggestions |
Goal 4 and Appendix 9 |
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Guarantee of service |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
If appropriate, standard for provision of services, with comment on any variances or changes made to standard |
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Payment of accounts |
Treasury Circular 01/12 Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Details of performance in paying accounts for each quarter: - 0-30, 30-60, 60-90 and 90+ $ amounts - Target %, actual % and $ for on time - Total dollar amount paid in quarter Details of action taken to improve performance |
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Time for payment of accounts |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1; Treasury Circular 01/12 |
Where interest was paid due to late payments, list of instances and reasons for delay which caused late payment |
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Risk management and insurance activities |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Report on the risk management and insurance arrangements and activities affecting the agency |
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Disclosure of controlled Entities |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
For each controlled entity: - Name, objectives, operations, activities - Performance targets and actual performance measures |
Annual Report Goal 4 |
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Ethnic affairs priorities statements and any agreement |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Statement setting out progress in implementing ethnic affairs priority statement and key strategies for the following year Information as to the ethnic affairs priority statements of any bodies reporting to the agency Description of any agreement entered into with Community Relations Commission and statement setting out progress in implementing any agreement |
Annual Report Goal 4 |
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Occupational Health and Safety |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Statement setting out OHS performance Details of injuries and prosecution under Occupational Health and Safety Act 2000 |
Annual Report Goal 4 |
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Waste |
Annual Report (Statutory Bodies) Regulation 1995 Schedule 1 |
Statement on implementation of government’s Waste Reduction and Purchasing Policy and progress on: - Reducing generation of waste - Resource recovery - Use of recycled material |
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Budgets |
Annual Report (Statutory Bodies) Act 1984 section 7(1)(iii), Annual Report (Statutory Bodies) Regulation 1995 clause 6-7 |
Detailed budget for the year reported on. Including details of: - If this is the first budget approved - Adjustments to first budget approved Outline budget for following year |
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Financial statements |
Annual Report (Statutory Bodies) Act 1984 section 7(1)(a) (i) – (ii)(a) |
Inclusion of financial statements Controlled entities’ financial statements Audit opinion on financial statements Response to significant issues raised by Auditor-General |
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Identification of audited financial statements |
Annual Report (Statutory Bodies) Regulation 1995 clause 5 |
At start and finish |
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Additional matters for inclusion in annual reports |
Annual Report (Statutory Bodies) Regulation 1995 clause 8 |
Total external costs (such as fees for consultants and printing costs) incurred in the production of the report. Whether the report is available in non-printed formats (such as on the internet or on CD-ROM) The internet address at which the report may be accessed (disclosure of the statutory body’s homepage addressed is sufficient). |
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Investment performance |
Annual Report (Statutory Bodies) Regulation 1995 clause 12, Treasury Circular 03/09 |
In the form of a comparison with a choice of “Hour Glass investment Facilities” from Treasury Corporation Choice of comparison based on nature and term of underlying liability Stated in terms of annual compound percentage rate of return |
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Liability management performance |
Annual Report (Statutory Bodies) Regulation 1995 clause 13, Treasury Circular 03/09 |
Only if dept is greater than $20 million In the form of a comparison, details of agency’s liability portfolio performance versus benchmark Benchmark is notional portfolio constructed as risk neutral per Treasurer |
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Performance and numbers of executive officers |
Annual Report (Statutory Bodies) Regulation 1995 clause 11, 13, 14 |
No of female executive officers for current and previous reporting years No of executive positions at each level for current and prior year (or total no at equivalent to Senior Executive Service 1 pay or higher for state owned corporations For each executive officer >=level 5 (or equivalent pay for state owned corporations and a chief executive officer not holding an executive position: - A statement of performance by person responsible for their review, with regard to agreed performance criteria - Details of performance pay, and summary of criteria determining this - Name, title and remuneration package - Level (except state owned corporations) |
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Freedom of Information Act 1989
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Freedom of Information Act 1989 section 68, Freedom of Information Regulation 2005 Section 10 Freedom of Information Manual Appendix B |
Statistical information per FOIM Comparison with prior year requirement Impact of activities on Freedin of Information requirements Major issues arisen during year Circumstances and outcomes of investigations or applications for review |
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Implementation of price determination |
Independent Pricing and Regulatory Tribunal Act 1992 section 18(4) |
If agency subject to determination or recommendation of Tribunal then: - Statement that it was implemented and details of implementation, or - Reasons for not being implemented |
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Privacy management plan |
Privacy and Personal Information Protection Act 1998 section 33(3), 53 |
Statement of action taken by agency in complying with requirements of PPIPA Statistical details of any part 53 review (based on a complaint) |
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Government Energy Management Policy |
Premier's Memorandum 98–35 |
Reporting on outcomes on performance goals (established by agency) |
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Electronic service delivery |
Premier's Memorandum 00-12 |
Status report on delivery of electronic services |
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Credit card certification |
Treasurer's Direction 205.01 |
Credit card certification to be attached |
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Requirements arising from employment arrangements |
Treasury Circular 06/13, Annual Report (Statutory Bodies) Act 1984 s15(1) |
Additional requirements, where statutory body receives personnel services from a Department or special purpose service entity – refer sections 6.1, 7.1.2 and 7.2.2 of TC 06/13 |
SCA Division Annual Report Goal 4 |
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Cultural heritage assets |
Heritage Act 1977 section 170A |
List (and condition) of SCA assets on State Heritage Register |
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